1) Incoming shipments– Upon receipt of transport documentation from suppliers, preparation of all relevant documentation related to the incoming pipeline (Foreign Ministry exemptions, clearing and transport contracts, B/L processing, etc). – Notifying of and liaising with the designated clearing agent to ensure smooth and timely handling of consignments from the point of entry up to the free-zone warehouse / delegation.- Liaises with the warehouse manager to ensure that received quantities are in accordance with the shipping documents.
2) Outgoing shipments– Upon receipt of shipping request, preparation of shipping documentation and transportation. – Maintain close communications with all concerned parties (consignee, transporter, agent, etc).- Responsible for all relevant documentation to be included in the dispatch filing system (Bill of lading, packing lists, waybills, contracts, invoices, LN communications, etc).
B) OFFICE ACTIVITIES
Administration– Consolidates shipping invoices and submits these to the logistician in charge for signing.- Ensures accurate and up to date filing system for all dispatch and procurement activities.- Dissemination of weekly pipeline status reports; dissemination of weekly stock reports.
Reporting– Maintaining data sheet for shipping activities
– Coordinates any unforeseen activities in the supply chain and shipping units.- Reports on occurred problems without delay to the logistician in charge. – Assists other logistics staff when required.