Aurinia exists to make a difference. From the earliest days of the company, we’ve seen the potential in applying a creative, thoughtful and responsible approach to developing and commercializing therapies with a goal of changing the course for patients in disease areas that have been historically challenging to address. We Care, for our patients and our employees.
We are currently commercializing a treatment of lupus nephritis (LN) in the United States and preparing for potential commercialization of this compound in the EU, UK, Russia and Japan with Otsuka Pharmaceutical. We are also looking to leverage our internal capabilities to advance additional innovative therapies which have the potential to change the lives of people with rare autoimmune and inflammatory diseases.
Aurinia is looking for an enthusiastic Administrative Assistant (AA) to cover a leave who will jump in and provide high-level support to CIO, IT and CMC Vice Presidents and Senior Directors as a member of the Administrative team. The Administrative Assistant responds to senior level contacts in a sensitive, expeditious manner, maintaining confidentiality and attending to the appropriate protocol in interaction with internal staff, external stakeholders and the general public.
Manage executives’ calendars and schedule meetings as required
Coordinates travel arrangements utilizing the company travel system (Concur) by following the Travel & Expense Policy
Experience with Microsoft Suites (required), Concur (preferred) and DocuSign (preferred)
Processes expense claims, invoices and other associated business meeting expenses accurately following the authorization matrix and company expense policy
Coordinates logistics for meetings such as conference facilities, catering, boardroom bookings, providing support for teleconference/video conferences and on/off-site meetings
Prepares, proofreads and edits correspondence, reports, minutes and agendas to ensure accuracy and completeness for quality, tone and consistency
Responds to information requests, preparing the necessary documentation and ensuring follow-up actions
Works independently under limited supervision to organize workload effectively and efficiently
Maintains a high level of accuracy and consistency in materials being presented for approval
Builds and maintains positive working relationships, provide service excellence to clients and works collaboratively within the Administrative team, engaging in strategic thinking and participating in discussions regarding effective systems and communication
Uses a high degree of discretion and judgement to determine priorities
Back-up coverage during absences to other members of the extended Administrative team
Have a thorough understanding of the business’ and department’s organization structure, policies, goals, and objectives
Five years of administrative support
Experience working in an environment with confidential and sensitive information
Effective execution of duties requires a high degree of judgement and initiative with knowledge and application of best practices in business administration
In-depth understanding and skills in the entire MS Office suite is required; due to supporting IT, an interest in technology is an asset
Experience with Concur or applicable travel/expense software
Experience working in a dispersed work environment is an asset
Ability to remain calm, and demonstrate sound judgment while working under pressure
Able to consistently live Aurinia’s core We Care values of creating opportunity, acting responsibly, relentlessly perservering and executing with integrity
All your information will be kept confidential according to EEO guidelines.